Coach-private notes give you a personal working space for observations about a baby or an individual activity. They stay separate from notes written by the family.

This guide is for the coach currently assigned to a family. Private notes are available only while you have access to that family's records.

• Keep one ongoing private note for a baby.
• Add a separate note to an individual activity.
• Edit or remove your saved notes.
• Use the notes during family view and session prep.

Each note can contain up to 10,000 characters.

1. Open the family in family view or Session prep.
2. Choose the correct baby.
3. Open the private-note area.
4. Enter or update your note.
5. Use Save.

The note remains a local draft until you save it. A baby-note panel cannot be collapsed while it contains unsaved changes.

If you switch family or baby with an unsaved baby note, the coach portal asks you to confirm before discarding it.

1. Open an activity from history, analysis or the Session prep activity log.
2. Open its private coach-note editor.
3. Enter your note and save it.

Activity notes remain attached to that activity for you. Keeping them separate prevents your working notes from changing the family's own activity note.

Open the note, remove all of its text and save. Saving an empty note deletes it rather than keeping a blank entry.

Private-note text is for the coach who wrote it. It is not shown to the family or another coach.

The generated Download PDF session-prep report also excludes private-note text.

The live session-prep page does show private activity notes to you. Browser Print may therefore include the private-note column.

Review every browser-printed report before sharing it. Use the generated Download PDF when you need the current private-note-free export.

Private notes are available to the assigned coach while family-record access is current. Paused support still allows record access. Expired or revoked support does not.

• If saving reports a conflict, the note changed in another tab or device. Keep your draft, reload the saved note and reconcile the two versions.
• If note loading fails, the underlying family report or activity can still remain available. Retry the note separately.
• If activity notes are missing from a large Session prep report, choose a shorter reporting period and try again.
• If a note is unavailable after support ends, restore valid support access where appropriate rather than relying on an old bookmark.

• Track daily activities
• Viewing the app as a family
• Session prep and coach reports